REFIT
Reception
Confirm requirements
Obtain shop drawings
Balcony
Building
Furniture
Transfer of furniture from KP to HS
Finalise furniture to be transferred
Quote - Furniture removal
Chairs
Pedestals
Meeting room furniture
Bookcases
Lockers
Pedestal Units
147 x Level 1
115 x Level 2
Monitor mounts
Count existing fitted
Decision on hot desks and hot seats
Task Chair requirements
Quote - Repair of KP task chairs
Level 1
38 x Office Standard
15 x Office Hot Seat
131 x Workstation
3 x Quiet Workstation
5 x Phone Booths
Level 2
60 x Office Standard
20 x Office Hot Seat
69 x Workstation
12 x Quiet Workstation
2 x Phone Booths
Special Chair requirements
2 x Reception
Meeting Rooms
Which meeting room furniture
Can we re-use the existing TV's
Meeting Room Requirements
End of Trip Facilities
Review current suitability
Review locker requirements
Collaboration Area Requirements
Level 1
Hub 01
Mount
MS Dongle
TV
Hub 02
Mount
TV
MS Dongle
Level 2
Hub 01
Mount
MS Dongle
TV
Hub 02
Mount
TV
MS Dongle
Parking
Generate options list for parking
Setup parking system
Generate parking policy
Allocate employees to parking
Bicycles
Confirm end of trip sufficient
Confirm number of racks sufficient
Pool Cars
Decision on what cars to keep
Setup resource calendars for pool cars
Allocate parking bays to pool cars
Return to Work
Advise agents to re-start
Fruit
Milk
Coffee
Stationary
Create welcome pack
Induct each staff member
Advise vendors to start services
Organise BBQ or similar
Daily site tour
Communications
Teams
Weekly post
Local Town Hall
June local town hall
July local town hall
August site tour
Stakeholder group
June stakeholder update
July stakeholder update
Survey
Question Set
HR to send out survey
Safety & Security
ID Card System
Setup system
Formalise template
Generate cards
Induction Module
Get existing RI Hay Street module
Update existing module
Load into Rapid Induct
Workplace Assessment
Ergonomic & Space Reqs
Fire Safety
Review fire warden requirements
Onsite fire training beg month
Review existing staff to see extras
Arrange 3rd party to survey fire safety compliance
First Aid
Review first aider requirements
Extra training
Flexible work arrangements
Review first aid supplies for each level
Allocate defibrillator units
Branding
Internal Branding
Review meeting rooms requirements
Review shared office requirements
Review quiet room requirements
Compare budgeted allowances with quotes
Determine extra requirements to add flair to the office
Add directory signage for reception
External Branding
Sign off on exterior branding
Landlord approval
Council approval
Vendor to rebrand Hay Street
Re-brand car park spaces
Neighbourhoods
Service and Suppliers
Office Supplies
Select vendors to supply office essentials
Fruit
Milk
Stationary
Coffee
Wellbeing suppliers
Monthly massage
Plants and green things
Building Services Suppliers
Cleaners
Vending Machines
New coffee machines
Investigate requirements for additional
Arrange onsite inspection for suitable number of machines
Investigate contract options
Advise of date to transfer machine
Soft drinks
Advise vendor to bring machine back
Cancel existing Hay Street machine and arrange pickup
Furniture and hardware
KOGAN
Chase for responce
Finish onboarding