Collection File Preparation
Post Billing
New Collection File (if not already done)
Collect Affinity Invoices (FTP) & store on Server
Import Affinity Invoices into Affinity Sales Ledger
Collect/Print Billing Management Summary Report
Prep CFP Summary Sheet
1
Sage Invoices
2
DD Refer to Payer
3
CC Declines
4
Any DD Rejects
5
Any Credits or Adjustments
CFP Data -Ad Hoc Invoices
Collect & Prep SQL Report
(Ad Hoc by Bill Month)
Collect & Prep SQL Report
(Ad Hoc by Current Month)
Check any Paids & highlight/mark up
Complete Ad Hoc Bill Month Sheet
Complete Current Month Ad Hoc Sheet
Invoices Data
Collect & Prep SQL Report "Invoices for Sage Import"
Filter by date - Copy out Current & Billing Month match to their sheets
Edit Payment Method to match Paid/Cancelled/Other specific
Filtering Data
Reviewed
Master Risk Register
Reviewed/Updated
Purchasing
Policy Reviewed
Approved Suppliers Reviewed
Main Supplier List reviewed/updated
Non-conformance Reports
Completed & Reviewed
Sept Oct Nov
Dec Jan Feb
Mar Apr May
June July Aug
Master Document List
Files reviewed
Locations checked/updated
Additional Files/general updates
External Audit
Scheduled for .
Folder content checked
Relevant files on flashdrive
Competency matrix
Reviewed & Updated
Training
Admin
Claire
Jules
Kayleigh
Lynn
Tech / Back Room
Mitchell
Conor
Directors
Helen
Ian
Internal Audits
Technical Support
Sales
Company/Quality 1
Company/Quality 2
Planning
Order Processing
Billing
Process Flowchart
Processes
Planning
Overview
Method Stat
Sales
Overview
Method Stat
Order Processing
Overview
Method Stat
Billing
Overview
Method Stat
Technical Support
Overview
Method Stat
Any Updates/Changes to Quality Procedures Manual
GDPR
Structure Chart