PLC Proposed Funciotnal Accountability Chart
Traction - EOS Rev. 02
The Visionary ?
1. Create Company Vision & Culture
2. Innovation & Excellence
3. High Level Networking and Relationships2.
4. Joint Ventures & Consortiums
5. Creative / Problem Solving
External Consultants & Advisors
* Financial Auditors - Deloitte & Touche
* Tax Consultant - AKA
* Legal Counsel - Abdul Kareem Estettieh
Corporate Governance
Support & Advisory Role
Develop, Train, Audit & Sustain
1. Company Systems, Processes & Policies
2. IMS Documentation & Certification / Audits / Training
3. A pool of Internal Auditors
Where do the Department staff report to?? Administratively to the local department head; functionally to top management
The Integrator ?
1. Create the Business Plan ACHIEVE
2. Proft and Losses
3. Resource Utilization and Coordination
4. Special Projects
5. Create Value to Shareholders
I - Business development & Strategy
Get The Business
Develop & Sustain PLC to be, qualified technically, financially and legally
Submit Proposals and Acquire Jobs
KPI - Scope
A - To Get an Inquiry!
1. Licensing & Contractor Calssifcation
(In Coordination with HR & Admin Department)
* Company Commercial Licensing issuance & renewal
* Chamber of Commerce Registrations
* Contractor Classifications
* Engineer Certifications
2. Pre-qualification & Registration (Create & Update)
* PLC P.Q. Dossiers
* Registrations & Renewals, E Portals and Authorities
* PLC Company & Project Profile
* Project Executive Summary
* Tender & Project specific P.Q.
3. Business Development & Strategy
* Market Scouting & Analysis
* Networking & creating new opportunities
* Joint Ventures & Consortium
* Sustaining client (Current, Past & Future) relations
B - To Acquire a Project!
1 - Proposals & Estimation Department
* Allocate & Create Opportunities
* Prepare, Estimate, Submit & Negotiate - Tenders & Proposals
* Lead Tender Committee
* Tender List & updated Work Load report
2 - Design & Engineering
In Coordination with Design partners & eventually In House
* Creative proposals for value engineering to win projects
* Methodology, planning
* Shop Drawings & As Built Drawings
3- Contract & Commercial - Pre Bid
* Contract Review & Pre Tender Clarification
* Post Tender Clarifications
* Commercial, project Budget & Cash flow
C - To Support successful project delivery &
Sustain, develop & Improve Status Quo!
1. Project Control Department
* Planning & Scheduling
* Project Budget & Cash Flow tracking
* Project Cost Control
* Billing & Invoicing Tracking & collection
* Change Management
* Reporting
* Risk Management
* Post Award Control of Rates & Productivity
* Commercial Close out
2. Projects Document Control Department
3- Contract & Commercial - Post Award
* Contractual Correspondence
* Contract Administration
* Subcontract Agreements
* Legal Matters
* Contractual review of Chang management
4. Digital Transformation
* ERP
* Data Systems
5. Media & Marketing
* Sustain Company Culture
* Marketing Material / Website Updates
* Advertisement & Promotions
* Branding / Image / External Marketing
* Event Management
* Internal Media works
* Social Media
* Completion Certificates & Reference Letters
6. Innovation & Excellence
II - Operations - Project Delivery Team
Deliver The Business / Projects
Manage Projects up to PLC HSE, Code of Conduct & Culture standards, to be delivered within the allocated time & Budget & to client satisfaction
KPI - Scope
A. Project Management Scope
* Project Overview, Client, staff & suppliers relations
* Technical Management
* Contract, Commercial & Project Controls Administration
* Document Control
B. Construction Team
* Site Management
* Progress
* Suppliers Coordination
* Logistics
C. QHSE
* Project Quality Control
* Project HSE Control
D. Project Administration
* Procurement
* Site store
* Staff Welfare
* Project Accounts
Contracts / Commercial & Project control
Support Acquisitions & Successful Project Delivery Comercialy
Contract
Commercial
III - Finance & Administration
Support Acquisitions & Successful Project Delivery
Manage, sustain & support, PLC daily support services to achieve excellence & success
Finance - KPI - Scope
A. Finance Management
1. Credit Facilities
2. Cash Flow Management
3. Budgetting
4. Assets & Inventories
5. Bonding
6. Bank relations
7. Investments & CAPEX
8. Audit
B. Accounts Management
1. Accounts Receivables & Collection
2. Account Payables
3. Taxation and Audits
4. Petty Cash Managemen
C. Insurance
1. Medical & Life Insurance
2. Properties, Office, warehouse, land ,leases
3. CAR Insurance
4. Motor
5. Project Related, Car & others
6. Workmen Compensation & Employee Liability
7. Marine related H&M and P&I
8. Insurance Claims follow up
IT & ERP
Administration - KPI - Scope
A - Human Capital Management
B - Administration & Welfare Management
C. IT Management
Reporting to Office Manager
1. Server Controls & Authorized Access
2. Hardware and Software Asset Control
3. Troubleshooting & Support to projects
4. ERP Access Administration
5. Digital Backup & Archiving
6. E Mails
7. Dropbox & Cloud Backup
8. Biometric Access & Control
PLC Marine
(Support Services)
Accountable
KPI - Scope
A - Procurement & Central Stores
Maintenance & Management
1. Asset Management
2. Preventive Maintenance
3. Breakdown Maintenance
4. Registrations / Licensing and Insurance
5. Scrap Decisions
6. Class, Registration & FTA
7. PLC Fleet of cars
Hire & Rental
1. Chartering PLC Fleet internal & External Hire
2. Rental of PLC Fleet internal & External Hire
3. Supply Operations & Company with Required cars Fleet, plant & Equipment on External Hire rates inclusive of Management & Maintenance with Markup
Logistics Support
Support Head office & Projects with All logistical support required
Management and provide services internal & External
1. Workshop
2. Maintenance
3. Fabrication
4. Rock Stockpiles / Logistics
5. Jetty Maintenance
Department can take over Middle size projects into its profit center and support company