Semester Template

Determine the appropriate times to black out in CRS. Buillding closures, breaks ect. Go into the site and make those times inaccessible to users.

Intersession is a good time to schedule maintenance on the building. Schedule in advance. Coordinate with Eric Scott.

About halfway through the semester we publish the hours for the next semester and intersession. Verify the hours with Donald and Eric for approval then coordinate with the webteam to have them posted online. In addition to our operating hours we have to be mindful of the effects they have on our ILS and checkout dates.

Evaluations go out every semester. Before finals divide up the students between the Access Services supervisory staff and complete the form. Towards the end of the semester sit down with the individual. Go over their evaluation, ask if they have any questions, offer them a copy. Keep and store the originals.

Put a call for schedules out as individuals begin signing up for classes. They will not all come in at once. Be aware of the number of hours you have available and begin populating the schedule. This usually takes a few weeks, schedules change and constraints fluxuate.

Determine the hours that the Library will stay open both during finals and intercession.

Contact Frank Fimbrez and John Elliot regarding the changing Library hours during final exams and intersession. It's important that the lights and doors match our operating hours.

Utilizing digital and physical signage as well as Happenings if needed let the users know that the Library will be changing it's hours.

Double check to ensure that the changing hours are reflected in CRS. Note that most of our bookings during finals are proctored exams for disability services.

Towards the end of the semester we typically budget for a party to reward our student assistants for their hard work and to build a greater sense of community. Determine the budget and make sure that food is ordered.

QOW New Schedule Room Reservations

The Question of the Week is an exercise that allows us to continue with training throughout the semester. Individuals are assigned weeks during the semester. Grading and following up with the students falls on the designated LAIII or LA IV.

Each week a new schedule is published. Typically very similar to the previous week. Taking into account scheduled time off and special events.

Check the room reservation site for anomalies and special events.

Approve student timesheets in PTR as they are submitted. They need to be in before Monday morning to ensure that the individual be paid on time. Make sure that the hours on the form are those actually worked by the individual.

Paychecks are distributed every other Wednesday. The payroll calendar is on the PTR site. Left side on one of the tabs. Pick them up after 10am from the Cashiers desk.

Approve staff timesheets before the fifth of the month. Make sure that the hours reflected have been worked.