The Path to Total Productivity
3 Simple Steps to do More with Less
TASKS
What you need to do.
My Top 3 Task Categories
FOCUSED
CREATIVE
MINDLESS
RESOURCES
What you can use to accomplish those tasks.
Top 3 Resources
TIME
ENERGY
FOCUS
CONTEXT
The time and space you use to do the work.
3 Steps to Contextualize Your Tasks
1. HONEST SELF-ASSESSMENT
2. SEE WHERE YOUR TASKS FIT
3. LEARN FROM YOUR RESULTS
Productivity is the result of 3 factors working in harmony.
To maximize these resources, you need to put them in the proper context.
Each of these categories requires unique states of mind and resources.
MY CONTEXT LISTS
INBOX
List of every task in my world that requires organization, planning, or action.
"Process" Workflow
Goes through every item one-by-one using the "Getting Things Done" processing method.
FROGS
List of the tasks I HAVE
to get done today.
"Frogs" Workflow
Goes through my Frogs list and starts the pre-planned next action for each.
Removes the barriers to procrastination.
PLANNING
List of all my projects that still need to be planned.
"Brainstorming" Workflow
Goes through the
"Natural Planning Model."
Creates a new project based on the answers.
PROGRAMMING
List of all my product development tasks.
"Sprint" Workflow
Goes through the agile product development "Sprint Planning" process.
Creates a new project based on the answers.
PUBLISHING
List of all the content we're working on
and its stage in the Publishing Process.
"Publishing" Workflow
Choose from the drafts on the publishing list.
Starts the corresponding actions that will get the draft to the next stage of the process.
CALLS
List of calls I need to make.
"Calls" Workflow
It automatically calls the next number on my list.
UPCOMING EXPENSES
Sorted list of all
upcoming expenses.
"Upcoming Expense" Workflow
A quick way to add non-recurring bills or expenses to the list.
READ / REVIEW
List of everything I want to learn or review by a specific date.
"Review" Workflow
Allows me to choose what I want to review and whether I want to listen to it or read it.