Finance
Manual

a

Income

1b. Goverment Income

a

Government Grant approval (applying and getting to a signed agreement = PROGRAMMES)

ZL

Goverment Grant income

JM

Invoice MFED

Month End Adjustment (income in advance)

1a. Private Income

a

Overview

One off

Regular Giving

DD and CC pulls

Daily Reconciliation

ZLJun10a

Automatic Payments

ZLa

Retrigger of Cape File

Web

ZLa

Web Sponsorships

ZLa

Web Donations

ZLa

Child Gifts

ZLa

Refunds i.e. Controls

ZLa

Monitoring & Fixes i.e. Controls

ZL

1c. Other Income

r

No processes yet

a

Physical Goods e.g. cookbook

ZL

Tickets

ZL

Courier/Postage Recovery

ZL

OPS TASKS

Mailroom Processing

c1ZLa

Base Processing

Donation Batches

Process Donation Batches

DD Forms Received

Fulfillment of Gift for Life DONE

ZLa

GNA

ZL

Undeliverable Letters

ZLa

Undeliverable Emails TO DO

Operations Tasks TO START

ZL

Print Welcome Packs TO DO

ZLa

Print and Send Acknowledgements TO DO

ZL

Major Donor forecast matching TO DO

ZL

Child Letters

ZLa

Overview

B2S Letters

ZLa

S2B Letters

ZLa

Birthday Letters DONE

a

Christmas Cards

r

Birthday Card Processes copied to use as a base

a

Comm Kits Exceptions

r

Is this best part of B2S and S2B or it's own section?

Spend

a

Procurement Policy

Grant Payments

a

Authorise Grant Payment

ZLFeb10-Feb26

Remit Payment

BM

Operational Spend

a

Disaster Response

FOREX

Whanau

Onboarding

BM

Staff

Volunteers

Overview

Tearfund Purpose

Financial Management Purpose

Systems

Picture with Links

What they each do

Design

Cost Centres = Budgetary Control

POTS = Managemet & Control of Designated Funds

Overview of Key Risks/Internal Controls

Overview

Major Risks & Mitigating Controls

Income

Operational Expenditure

Grant Payments

Payroll

Reporting

r

No content

a

Charities Comission Requirements

a

Tax Compliance

r

No content

a

GST

Fixed Assets

a

Purchase

JM

Sale

JM

EOM

JM

Depreciation

Register/Deregister

Reconcile sub ledger

Annual Stocktake

Intangible Assets

Financial Management

a

Budgeting & Budgetary Control

a

Overview

Master Data

Process / Frequency

Set Annual Budget

Report monthly Actual vs Budget

Monthly Income Reporting

Monthly Expense Reporting

Quarterly Reforecast

Month End Management Accounts

JMa

Month End Revenue Process

Month End Expenses Process

Update POWER BI Model

Month End Close

POTS Management

a

Understand POTS

Overview of PPA

Set up New POT

Quarterly POTS PPA

End of Month POTS PRocess

Transfers

Levies

End of Year POTS process

Reserves Management

a

Cash Management

a

Bank Reconciliations

Cashflow Forecasts

Staff Payroll

a