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This template helps you organize all aspects of your event by breaking down tasks into manageable steps. Start by filling in key details such as the event date, venue, and guest list. Then, outline tasks like invitations, catering, and decorations, and assign deadlines to ensure everything runs smoothly. Ideal for both personal and professional events, this template guides you through the entire planning process, making sure no detail is overlooked.
This last step is optional and it's only for public events.
Write your event name
To create a unique and pleasant ambient, make sure you have the perfect ornaments.
You can hire a company or do it yourself.
Write here the style or the elements you want to include, for example:
If you have an event where you will have music, think about what you need:
Food & Beverages
Here you can add extra things you would like to offer at your event, such as:
Drink menu
Hot drinks
Beer
Soft drinks
Long drinks
Cocktails
Spirits
Wine
DRINK MENU
Create your drink menu in the notes section
Write the type of menu you chose.
Food menu
EVENT MENU
VEGETARIAN/VEGAN MENU
CHILDREN MENU
FOOD MENU
Create your food menu in the notes section
Don't forget to create a vegetarian/vegan option and special menus for children.
Write the type of menu you chose.
If you want more options, write each of them on separate topics.
number of menus
Add how many portions of this type you need.
Now that you have all the activities set up, you can write down all the necessary employees.
For example:
Add how many people on this position you need.
First of all, think about all the activities that will happen during the event, and then schedule them.
Here are some examples:
Add the timetable.
Add the activity.
Another important aspect is the location.
Think about a place that:
Add a phone number or email address.
Add the address of the location.
Note: you should mention it to your guests too when you invite them.
Add the name of the location.
Add their website here
The guests are one of the most important elements of an event.
Depending on the type of your event, think about how you would like to invite people:
GUEST LIST
Now think about specific people you would like to invite.
Create a guest list in notes:
Add your guest list
How many guests do you have?
Write the total number of people who will participate.
Let's start with the general information about the event.
Add the people who organize/host this event.
Add the name.
Contact
Add the contact information, such as phone number or email address.
Add the time slot, without being specific about the time table.
When will this event happen?
Add the day or the period (if there are more days).
An important aspect to start with is your total budget.
What kind of event do you want to plan?
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