TPT
4. Invitation response handling
Update CRM
Record in shared folder (Outlook)
Average mails to guests are 40, at most 135
Campaign response opened on average 29
5. Registration phase
Registration mail sent to accepted with code for the registration site - primarily to assistant
Guest movement mail sent - primarily to assistant
To TPT programme
Basis for one-to-on communication with guests
Links to Leadership Vanguard
To TPT app
Welcome letter to guest - 1 week prior
Bio + photo requests
Break-outs
Chairman / Directors notes
6. Delivery phase
Guest list
Hotel list
Seating plan ?
Welcome desk list
7. Post TPT phase
Thank you notes
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1. Pre-invitation phase
Adding and removing contacts from TPT Community
Core community
Returning guests
Marking up contacts for invitation by using ranks
Rank 1 to be invited in the first tranche
Rank 2 to be invited as responses from rank 1's comes in
Other ranks
Creating campaign responses
2. Save the dates
3. Invitation phase
Rank 1's invited - date is key
Accepted
Tentative
Follow-up
Subtopic
No response
Follow-up
Owner
Arena team
Resend mail
Call
Partner invites
Local hosts invites
AB invites
Different invites: - with or without spouse, - with or without assistants
BD relevant invites from contact owner