Категории: Все - benefits - costs - schedule - requirements

по Richard Bianco 5 лет назад

263

Authority Assets Remediation

An Asset Management Remediation Project is being undertaken with a budget of approximately $100,000 over two years. The project aims to address and improve asset management practices, guided by the Pacesetter Authority Asset Audit Report.

Authority Assets Remediation

Asset Management Remediation Project

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Begin by typing your project name into the Central Topic below, then press the Enter key or click the right-arrow button.

Risks & Issues

Risks and Issues


Projects of all sizes face risks and issues, which must both be proactively managed.
Risks are characterised by their probability, and their severity if they do occur. They can be controlled by reducing their probability and/or reducing the severity of their impact.
Issues need to be identified early and addressed early, otherwise they might become critical later and cause a delay.

Lessons Log
D19/51298
Issue Register

Issues Log


Issues are risks that have already occurred. Even if your project has not yet started, you might already know of some issues. It is good practice to maintain a log of current issues so that they do not get forgotten.

D19/51299

Add a project issue


Add a project issue and grade its impact by clicking an icon below:

  1. Currently blocking progress
  2. A workaround exists, but the solution is not known
  3. The solution is known but is not implemented
  4. Temporary issue that may solve itself
Risk Register

Risk Log


The Risk Log contains the main risks that might affect the project outcome. This does not need to be highly detailed, nor should you include large-scale events such as earthquakes. Typical project risks include:

D19/51296

Add a project risk


Add a project risk and grade its impact by clicking an icon below:

  1. High probability / high severity: control is essential
  2. Low probability / high severity: control is essential
  3. High probability / low severity: control is preferable
  4. Low probability / low severity: we may accept

Activities & Schedule

Project activities and schedule


Although we are not planning a detailed schedule here, this map should include the major work elements so that they can be broken down into tasks later.

Activity

Add a project activity


Type in a project activity. Examples include:

Ref: Project Schedule (Liaise with Civica)
Ref: Project Schedule (Liaise with Pacesetter)

Add the timescale for this activity


When will this activity take place? Type an approximate date or a project stage.

Communications plan

Communications plan


Communications are vital to your project, so that all stakeholders know what they need to know to play their part. A communications plan helps you to keep everyone informed.

Key communications events

Key communications events


Your communications plan should include a number of key events, with specific purposes and outcomes. You can choose from the suggestion that follow or add your own.

Project review

Include a project review?


The project review meeting takes place once the project has been closed, and examines the processes that led to both success and failure in the project. The goal of the review meeting is to improve processes and techniques for the next time.
Click the icon to include a project review meeting:

Close-out meeting

Include a close-out meeting?


The project close-out meeting confirms that the stakeholders are all satisfied with the outcomes of the project, and it can officially be accepted as complete.
Click the icon to include a close-out meeting:

UAT
Quality reviews

Include quality reviews?


If you have specific quality criteria to meet, or have a quality regime in your organisation, you may need to conduct periodic reviews to ensure that the project could pass an audit at any time.
Click the icon to include quality reviews:

Risk and issue reviews

Include risk and issue reviews?


You should periodically review project risks and issues, to ensure that new risks are not emerging, and that issues are not being left unaddressed.
Click the icon to include risk and issue reviews:

Progress reviews

Include progress reviews?


If the project is large enough or if you are using an Agile methodology, you will need regular progress reviews with a consistent agenda.
Click the icon to include progress reviews:

Stage planning

Include stage planning meetings?


If your project is large, or if you are using an Agile methodology, you may need regular planning meetings to schedule the project in stages.
Click the icon to include stage planning meetings:

Kick-off meeting

Include a kick-off meeting?


The project kick-off meeting ensures that the project team and key stakeholders all have the same goals, know what the main elements of the plan are, know what the processes and rules are, and know what part they will play.
Click the icon to include a kick-off meeting:

Communication and collaboration tools

Communication and collaboration tools


What communication and collaboration tools will you use? How will you issue bulletins, share documents and work collaboratively? Which tools will be suitable for your stakeholders?

Content Manager
Outlook
Intranet

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Add a communication / collaboration tool. Examples include:

Requirements management

Requirements Management


Requirements often make or break projects. If the requirements are not well known in advance, the way that you handle this situation will have a significant impact.
Knowing the requirements is important, but it is more important to be in control of the requirements, and to know what is excluded as well.

Known exclusions

Exclusions


For clarity, you should state any known exclusions that are definitely not part of the project, especially if there is a chance that someone might reasonably assume they are included.

Add an exclusion


Specify an exclusion from your project. Examples are

Requirements Management

Requirements Management


How will you respond when requirements change? How will you keep track of changing requirements?

Requirements Identification

Indicate your confidence level


How confident do you feel about the requirements specification for this project? Can you start designing now, or will you need to spend time defining the requirements?
Click the icon that represents your confidence level:

Press Enter or click the right-arrow to continue.

Stakeholders

Project Stakeholders


A 'Stakeholder' is anyone who might be affected by the project or its outcomes. Some stakeholders are clear, for example the customer and users. But sometimes there are hidden stakeholders, such as people who share the resources that the project will also use. You will need a list of stakeholders for your communication plans.

Support Team
Delgated Officers / Internal Subject Matter Experts
Project team

The project team


Your project team may consist of direct members and people who support the project in other ways.

Manager: Jason Clissold - Financial Services

Coordinator: Nicholas Welsh - Financial Services

Manager: Frank Castles - Services and Operations

Officer: Hailey Spokes - Fleet

Manager: Paul Jane or delegate - Arts and Leisure

Coordinator: Nicole Frampton - Open Space

Manager: Jeremy Rudd - Infrastructure

Coordinator: Mark McLennan - Infrastructure

Coordinator: Buddhima Edi - Infrastructure

Add a team member


Add a team member. You can add their role in brackets after their name. Examples include:

Manager: Richard Bianco - Information Services Unit

Coordinator: Mohan Thommandru - GIS

Coordinator: Steven Crawford - ICT

Customers

Customers


Who are the people in the customer's organisation who are important to the project?

Colac Otway Shire Council - Integration Stakeholders and GIS portal public constituents

Add a customer representative


Add a customer representative. These might include people who:

Suppliers / Account manager

Customer account manager


Who takes care of the customer, and represents their interests with your team?

Civica: Tracey Siggee
Pacesetter: Richard Love

Add an account manager


Add a customer account manager.

Sponsors

Project sponsors


Project sponsors are the senior members of your organisation who are backing (or will need to be persuaded to back) your project. They provide the authority for the project.

Errol Lawrence - GM Corporate Services

Add a project sponsor


Add a name and press Enter.

Business Case

The Business Case


The Business Case justifies the investment in the project. If your project is already approved, then you can skip over this section and delete it later. But if you need buy-in for your project, then you may need to make a simple business case.

Key benefits

Key benefits


What are the key benefits to your organisation in taking this project forward?

Ref: D19/4574 Pacesetter Authority Asset Audit Report

Add a key benefit


Type in a key benefit from this project. Examples include:

Estimated costs

Estimated costs


Estimated costs will help to determine the level of authorisation required, the cost/benefit ratio, and the opportunity costs of the project.

Total ~$100,000 / 2 years

Add an estimated cost


Type in the name of a cost and the estimated amount. Typical costs include:

Statement of Work

The Statement of Work


The first thing to write is the Statement of Work. This gives a high-level overview of the major items that the project should deliver.

Assumptions

Project assumptions


What assumptions are you making in order to deliver this project successfully?
What is outside your control, or is on your list to'deal with later'?

Necessary supplier resources available
Necessary internal resources available

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Type an assumption into the topic text. Examples include:

Constraints

Project constraints


A constraint is a condition that must be met. Constraints set non-negotiable limits and are often restrictive.

AMP-Hierarchy complete and accurate
Resource availability

Add a Constraint


Type in a project constraint, or just press Enter to skip. Examples of constraints include:

Resources

Project resources


What are the key resources that this project will need?

Civica resources
Pacesetter resources
COS delegated resources

Add a project resource


Add a key resource that your project will need. Examples include:

Milestones

Milestones


A project milestone is an event that shows progress along the path towards completion. Milestones usually have deadline dates.

Initiate Civica-related programmes of work (Mobility: Actus/Inspex)
Initiate Pacesetter-related programmes of work (Module remediation
Scope Desired tasks
Hold re-Launch forum

Add a project milestone


Type in the name of a milestone for your project. Examples include:

Deadline date

Add a milestone date


Enter an approximate target date for this milestone.
You can return later to customise the task information in this Mindomo map and start using its project management features.

Deliverables

Deliverables


A project deliverable is evidence of real progress. It is something that can be handed to your customers or users.

Ref: D19/2950 Project Initiation Document

Add a project deliverable


Type a project deliverable into the topic text below, and press Enter. When you are finished, press Enter again. Examples of project deliverables include: