Target Architecture - Roadmap Workshop

Two day session collapsed into 5 hours

Reduced session time

Eliminated breakout sessions

Conversations might have to be cut short

Leveraging Teams/Sharepoint/Mindmapping/Whiteboard/Powerpoint

Participation

Please keep camera on

Please participate

Use the mute button wisely

Ask questions - Be Curious

Communication

Keep comments concise and on topic

Use "raised Hand " feature

Let's have inclusive participation

Use Teams chat for side notes

Time Management

We will do our best to track to agenda

There are scheduled breaks

Parking lot for off-topic issues

Decision Making

Progress over Perfection

Action Items captured

Session recorded for better documentation

Facilitator's Role

Stay on track

All voices heard

High level documentation

Ask questions - Be Curious

Develop a high-level, visually engaging to-be technical architecture for OCSPP modernization, along with a roadmap that clearly communicates how to transition from the as-is to the to-be state. The goal is to secure funding for our projects by developing a to-be architecture and roadmap that clearly demonstrates high value, lower risks, and good ROI when viewed by EPA Political appointees.

Target Information Systems Architecture

Show impacts on business

Show new business capabilities

Roadmap from As-Is to To-Be

Includes a timeline

Highlights key business outcomes along the way

Highlights key cost reductions along the way

Problem: The customer feels that they have been asking for this (that they call Roadmap Target Architecture, etc.) over the past year, and DW has yet to deliver it.

EPA

EPA

Politicals

Highest level strategic

Value?

Cost?

Risk?

OPS

Hamaad

Mid-strategic

Re-do the 2020 picture - Lighthouse

Wants to implement Governance and AI

Haley

strategic

Business oriented, not IT

Bob

Tactical/Operational

Teddy

Strategic/Tactical

OCSPP

Ed

Strategic

Business Oriented

OPP

Dan

Tactical

Wants to help the business

Only knows the tip of the IT iceberg

OPPT

Alissa

Total business orientation

Jeff/Blake

OMS

Rebecca

Stay in OMS Lanes

Salesforce

Kerry/William

Successful customer

AWS

Blayze

Expand AWS footprint

DataWiz

EPA Project Team

Stay funded

Strengths

Partially funded by fees

Most business functions supported by Industry

EPA and EU are the only Chem/Pesticide safety players in the world

Weaknesses

Lack of IT leadership/governance

Lack of skilled staff

Business owns $$ (Authority) - OPS owns execution (Reponsibility)

OPP and OPPT still divergent

Fragile legacy systems and platforms

Federated IT and federated business operations

Opportunities

Administration focus on automation and staff reduction

OPS was created during last Trump administration

Challenges

Unclear business direction

Multiple players with agendas and internal champions

Salesforce

AWS

GDIT

ECG

OMS

CGI

GTSC-DW

Funding

Spending partially frozen

OCSPP

document migration

Standing up AWS - Jun 2026

create an ingest module - June 2026

document gateway - June 2026

data gateway - June 2026

intelligent document processing - June 2026 - 20% - AI policy dependent

reduce costs by $2M, speeds up processes from 21 days to 1 day

smart search for data - June 2026 - 50%

replaces powerbuilder app

smart search for documents - June 2026 - 50%

VP: New environment to support business

VP: Access to data across the enterprise - Data Lake

OPP

update PRISM workflow - June 2026

build LUIS functionality - June 2026 - 50%

build Incident management system - June 2026 - 50%

updates to mypest - Depends on funding

then 70% of OPP functionality is on the cloud - need to also migrate rest of PRISM

30 months - $13M

Value Proposition: migrating business operations to modern cloud

OPPT

similar to OPP, just need to get at it...

Lots of leveraging what OPP migration has created

data migration

VP: Cost of migrating to cloud are reduced when leveraging OPP environment

OPS

All in Salesforce, SharePoint, Excel

medium term strategy

shallow and wide

After June 2026

Subtopic

Beginning and End

Done with Documentum

Shut down legacy infrastructure

Scalability, Accuracy, Visibility, Efficiency (SAVE)

Assumptions

OCSPP Modernization (not OPP and OPPT)

AURORA database

Information Gaps

Risks

Components of Architecture to Show

Strategic

Audience

SLT

Politicals

5th grade simple

Value/Cost/Risk

Objective

Gain support/funding

Content Principles

about 12 graphic elements

minimal text

80% VCR business impact - 20% technology

Tactical

Audience

Bob

Teddy

Dan

Objective

build trust that the plan is thought through

Content Principles

60% technical - 40% VCR business impact

50/50 graphics and text

Operational

Audience

Objective

Content Principles