Licencing a instructional eResource or digital tool
Technical Implementation Assessment & Plan
Purchase Planning
Determine the best pricing and purchase process.
Contact TDSB purchasing to see if the board has an existing relationship with the vendor. Ask about pricing and privacy and security processes.
Seek a quote from the vendor.
Privacy and Security Review
Complete and Review Privacy and Security Process.
If a privacy and security review has already been completed, review the recomendations and ensure you can follow them. Ensure local resource administrator is aware of recomendations.
If privacy and security process has not been completed, reconsider use of resource timelines. This may take several months and require liasing with the vendor. Submit privacy and security review request through Service Now.
Purchase and Implementation
Once all documentation is complete (Quote and Privacy and Security) contact TDSB Purchasing to complete order.
Local Resource Administer sets up account, ensures privacy and security recomendations are followed, and engages in ongoing management including data deletion when resource is no longer needed and account closure.
School Administrator ensures notification is sent to parents regarding the use of the resource and any sharing of personal information.
Resource Assessment
Intentionally select the resource using TDSB selection criteria. Prioritize resources already in use in TDSB schools.
Determine if the local school is able to administer the resource?
Account Creation
Access Point and no need for single sign on
Account deletion and data deletion
Locally administrator of resource identified