SPORTS PLANNING

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SPORTS PLANNING

SET OBJECTIVE AND CRITERIA

Objectives state what the individual, group, or organization intends to accomplish.  Objectives can address a problem of long or short standing, or they can address opportunities in the marketplace  Criteria are the standards that must be met to accomplish the objective.  You need to know between must and want  Must criteria have to be met in order to achieve the objectives.  Want criteria are desirable but not absolutely necessary.  Example: hire a coach  Must criteria seven years’ experience,  Want criteria age below 35 years old

Define the Problem or Opportunity

Problem  A discrepancy between an existing and desired state of affairs. A problem exists whenever company or team objectives are not being met.  Characteristics of Problems  You must be aware of the problem. Be sure to identify the actual problem rather than a symptom of the problem.  You must be under pressure to act. A true problem puts pressure on the manager to take action; a problem without pressure to act is a problem that can be postponed.  You must have the authority or resources to act. When managers recognize a problem and are under pressure to take action but do not have necessary resources, they usually feel that unrealistic demands are being put upon them.

Making Decisions: Types of Problems and Decisions

-Unstructured problems #Problems that are new or unusual and for which information is ambiguous or incomplete. These problems are best handled by a non -programmed decision that is a unique decision that requires a custom-made solution.

Strategic vs. Operational Planning In strategic planning, management develops a mission and long-term objectives and determines in advance how they will be accomplished. In operational planning,management sets short-term objectives and determines in advance how they will be accomplished.

TYPES OF PLANS

(STRATEGIC PLANNING) Strategic plans apply to the entire organization. Strategic plans is the process of determining an organization’s long term goals (with time frames extending beyond five years)

The Strategic Planning Process In the strategic process managers: 1. Develop the mission, 2. Analyze the environment, 3. Set objectives, 4. Develop strategies, and 5. Implement and control the strategies

(SWOT ANALYSISSWOT ANALYSIS) Strengths Weaknesses Opportunities Threats

Benefits of Planning

(A ROAD MAP ) Planning establishes coordinated effort. It gives direction to managers and non-managers alike. “If you don’t know where you are going, any road will take you there”.

(BETTER COORDINATION) Most organizations consist of multiple work groups, each of which is responsible for contributing to the accomplishment of the goals of the organization. When work activities are coordinated around established plans, wasted time and resources and redundancy can be minimized.

(FOCUS ON FORWARD THINKING) Planning reduces uncertainty by forcing managers to look ahead, anticipate change, consider the impact of change, and develop appropriate responses. It also clarifies the consequences of actions managers might take in response to change. Even though planning can’t eliminate change, managers plan in order to anticipate changes and develop the most effective response to them.

(MORE EFFECTIVE CONTROL SYSTEMS) Planning establishes goals or standards that are used in controlling. If managers are unsure of what they are trying to accomplish, they will be unable to determine whether or not the goal has actually been achieved. In planning, goals and plans are developed. Then, through controlling, actual performance is compared against the goals, significant deviations are identified, and necessary corrective action is taken. Without planning, there would be no way to control.

Planning may cover a long-term or short-term period and the significant point to remember about planning is that all planning activities are futuristic.

GOOD PLAINNING AND POOR PLANNING

Good planning becomes the standard, which can be reviewed, as the plan proceeds to help guide and control performance.

Poor planning on the other hand, is generally considered to be the number one reason why individuals and organizations fail to achieve their desired end result.

Failure to survive  failure to reach desired objectives  failure to operate within budget  failure to maximize the use of resources

(CONTINGENCY PLANS) Contingency plans are alternative plans that can beimplemented if uncontrollable events occur.Contingency planning involves the development of a set ofplans that are designed for the varied strategic or operatingconditions the organization might face. Contingency planningis most appropriate for organizations operating in environments that are subject to frequent or significantchange.

(FUNCTIONALl PLANS) Functional Plans are plans classified by their use or function. The most common types are marketing plans, finance plans and human resource plans.

CREATIVE PROBLEM SOLVING AND DECISION MAKING

- Problem solving is the process of taking corrective action to meet objectives. - Decision making is the process of selecting a course of action that will solve a problem/ Making a choice from two or more alternatives.

Problem solving and decision making are crucial skills of effective managers. The sport industry is not immune to bad decisions.

Types of Problems and Decisions

-A procedure is a series of interrelated sequential steps that can be used to respond to a structured problem. - A rule is an explicit statement that tells managers what they can or cannot do. -A policy is a guideline for making decisions.

Planning is an essential management responsibility that precedes other managerial functions.

Planning is a process that begins with objectives, defined strategies, policies and detail plans to achieve them. Planning establishes an organization to implement decisions and includes a review of performance and feedback to introduce a new planning cycle”