3 Steps to Total Productivity

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Each of these categories requires unique states of mind and resources.

To maximize these resources, you need to put them in the proper context.

Productivity is the result of 3 factors working in harmony

The Path to Total Productivity 3 Simple Steps to do More with Less

CONTEXT The time and space you use to do the work.

3 Steps to Find the Best Context for Your Tasks

3. LEARN, DON'T JUDGE

That's why I follow that Schedule every single day

But each day begins with the pursuit.

I'm not perfect...

You do have to learn what it takes to accomplish the things you really want out of life.

You don't have to work around the clock

You don't have to be a morning person

The most important part of Productivity is learning what works — and actually sticking to it

2. SEE WHERE YOUR TASKS FIT

MY SCHEDULE

4:00 — 9:00pm

Goal: Organizing / Reviewing / Data Entry

Prep for tomorrow

Get any missed items done

Organize all my work

"Process" Workflow

Focus: Average

12:00 — 4:00pm

Goal: Health / Planning / Writing

Dictate the next draft of Articles using my "Publishing" Workflow

Plan projects while walking using my "Brainstorming" Workflow

Walk 5-10 miles

Go to the Gym

6:00 — 12:00pm

Goal: Product / Editing / Marketing

Most important tasks of my day

Varies depending on the day of the week

Energy: High

4:00 — 6:00am

Goal: Eat my "Frog"

Go to the rooftop of my building to work — Stay there until the job is done

Use my "Frog" Workflow

Small win to start the day

The Workflow takes me through pre-planned steps

Do the hardest thing on my to-do list first

Energy: Average

Focus: High

3:00am — 4:00am

Goal: Wake up

Go through my "Morning" Workflow

Eat breakfast

Energy: Low

Focus: Low

SCHEDULE YOUR TASKS

You can schedule by time, location, or even mood.

Create separate lists for each context.

REVIEW YOUR TASKS

Next, write down the context where each task on your list fits best.

Write down any and all tasks that need to be done in your personal and professional life.

If you have an iOS device, click on the icon to download my free "Add to Inbox" Workflow.

REVIEW YOUR TIMELINE

What can you get done even when exhausted?

When are you the most personable?

When are you the most creative?

When are you the most focused?

1. HONEST SELF-ASSESSMENT

LEARN, DON'T JUDGE

To help with objectivity, I recommend getting a self-awareness tool like RescueTime to help with this process.

You can't learn from facts you're not honest about, blame yourself for, or deny altogether.

There's no "best" productivity strategy — there's only the best strategy for you.

CREATE A "RESOURCE TIMELINE"

Create a timeline like the one above that takes your energy, focus, and other productivity-related resources into account.

Rescuetime Graph showing my most productive times during the day.

REFLECT ON THE LAST 6-12 MONTHS

Was that the best context for the task you were working on?

What environmental factors came into play? Good or bad.

When did you accomplish it?

What did you accomplish?

RESOURCES What you can use to accomplish those tasks.

Your Top 3 Resources

FOCUS

Helps you control your mental distractions and be more mindful of the present.

Improves your ability to handle environmental distractions without getting frustrated.

MINDFULNESS

To improve your focus over the long-term, simply notice when your mind wanders and bring it back to your current task.

Mindfulness is the ability to bring your full attention to the task at hand.

ENVIRONMENT

To improve your focus in the short-term, create a distraction-free environment.

Focus is principally about letting go of mental and physical distractions.

ENERGY

PURPOSE

Reminding yourself why the task at hand is worth the effort, will give you the energy to keep going.

There is no greater energy booster than purpose.

SLEEP

Consistency (a regular sleep routine) also plays an important role in your productivity.

Quality of sleep plays an important role (a dark room is essential).

Quantity of hours is only one part of a successful night of sleep.

Sleep isn't as simple as "get 8 hours per night."

HEALTH

Taking care of your mind and body will increase the energy you have to take on tasks.

TIME

MONEY

Invest in skills and knowledge that will help you work more efficiently.

Invest in assets that make money for you.

You can use it to invest in labor.

Money can buy you energy and focus, but the key resource it can buy you is time.

TIME MANAGEMENT

Sticking to the plan.

Knowing when to do it.

Knowing what to do.

HOURS WORKED

But to get things done, you have to put in the time.

Increasing hours worked does not necessarily increase productivity.

TASKS What you need to do.

My Top 3 Task Categories

MINDLESS

DATA ENTRY

REVIEWING

ORGANIZING

CREATIVE

LEARNING

WRITING

PLANNING

FOCUSED

SALES

PROGRAMMING

EDITING