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Local Government

Township

Tax Collector

The township tax collectors are most active in Peoria and Sangamon counties. In Peoria County, township collectors collect the majority of taxes each year before September 1. In Sangamon County township tax collectors collect about 80 percent of tax payments.

Assessor

The assessor is responsible for mass appraisal, a process that requires the assessor to perform three fundamental yet vital duties: Discovering, listing, and valuing all new construction within the jurisdiction Ensuring that existing property is valued at the appropriate statutory level of market value Determining that similar property is valued in a uniform manner

Highway Commissioner

The township highway commissioner is responsible for the construction and maintenance of all roads and bridges in the road district. Those townships having fewer than four miles of township roads do not elect a highway commissioner. In those cases, the town board carries out the duties of the highway commissioner. However, there are fewer than fifty townships in Illinois that have no elected highway commissioner.

Clerks are required to attend meetings of the township board of trustees and keep accurate records, including minutes, of all board meetings and executive sessions. They must witness the bid openings for both the township and road district.

Supervisor

The supervisor is the chairperson of the township board of trustees, manager of the general assistance program, and treasurer of all town funds plus the road and bridge fund. One of the most important functions of a supervisor is preparing for and running township meetings.

Trustees

Trustees adopt the annual township budget and appropriation ordinance, the general assistance budget, and the road district budget. Trustees also are responsible for approving all township expenses and auditing bills submitted for payment by the highway commissioner.

Municipality

Officers and Employees

Police chief Superintendent of streets City engineer City attorney or corporate counsel Building inspector or code enforcement officer Purchasing officer Finance officer Health officer

Collector

The collector receives municipal revenue from sources other than taxes (e.g., licenses and user fees) and pays it over to the treasurer. It is also the responsibility of the collector to keep the special assessment warrant books, publish delinquent special assessments, and send notices of such delinquencies to the county collector.

Comptroller

The comptroller exercises supervision over all officers responsible for the collection or disbursement of municipal revenue, and compiles and reports all information needed for the preparation of the appropriation ordinance of the budget if she or he has been designated budget officer. The city council or board may confer upon the comptroller any other powers and duties it deems necessary.

Treasurer

The municipal treasurer is the custodian of all funds belonging to the municipality. She or he keeps records of activities and books, issues receipts for money received and file copies with the clerk, and pays out money only on warrants or bonds signed by the mayor or president and clerk. The treasurer keeps separate accounts for those taxes levied for a specific purpose, bond funds, and special assessment funds.

Clerk

The municipal clerk keeps the corporate seal and all papers belonging to the municipality. She or he attends all meeting of the council or board and keeps a full record of proceedings in the minutes.

Manager

Under the managerial form of government, the manager is the chief administrative officer of the municipality and is responsible for the efficient administration of all city departments. The manager is given by statute the authority and duty to enforce the laws and ordinances within the municipality.

Mayor or President

The mayor is the chief executive officer of the city; the village president is the chief executive officer of the village. The mayor or president performs all duties prescribed by law, and is required to see that the laws and ordinances are faithfully executed. The village president has the same general powers and duties as the mayor except where the Illinois Municipal Code specifically provides otherwise.

City Council or Village Board of Trustees

All municipal powers not specifically given to some other office or board are delegated to the council or board. According to the Illinois Municipal Code, the powers granted under it are to be exercised, in most cases, by the “corporate authorities.” In cities, the corporate authorities are the mayor and aldermen. In villages, the corporate authorities are the president and board of trustees, who exercise the same powers and perform the same duties as the city council.

County

County Boards and Commissions

The county board is both the legislative and executive branch of county government. As a legislative body, the board enacts ordinances and resolutions that can apply either to the county as a region—including the cities within it— or specifically to the unincorporated area of the county. As an executive body, the board administers the activities of county departments and offices, except those headed by the other elected county officials.

Regional Superintendent of Schools

The regional superintendent of schools exercises supervision and control over all school districts within the county. The regional superintendent works in cooperation with the Illinois State Board of Education and local districts in the region to initiate, refine, and fulfill both local and statewide directives. The regional superintendent ensures that students receive the best possible education in order to meet the challenges of tomorrow.

County Engineer

The county engineer is the caretaker of the county’s network of roads. The engineer has the ultimate responsibility for the construction, maintenance, repair, widening, and resurfacing of all roads and bridges on the county highway system.

County Auditor

The county auditor is the general accountant of the county. The auditor is the watchdog over all county funds and maintains the official records of all receipts, disbursements, and fund balances.

Coroner

The Office of the Coroner is the oldest administrative office of government. The coroner is responsible for the investigation and certification of the cause and manner of death in cases of violence or questionable circumstances.

County Clerk

The county clerk is the keeper of all county records. Responsibilities of the county clerk’s office range from administering elections to conducting a great deal of the state’s taxation duties. The complexity of the recording process, along with the volume of work and many different types of instruments required to be filed in the clerk’s office, place many demands on the clerk.

Clerk of the Circuit Court

The clerk of the circuit court is the official record keeper for the courts. The primary duty of the circuit clerk is to assist the circuit court judge in the execution of his or her judicial duties by preparing and maintaining court records, collecting fees and fines, and processing paperwork. The circuit clerk issues citations, notices, and summons for service to the sheriff and subpoenas all witnesses in trials of all matters. The clerk must be present at all court sessions and keep complete records of the proceedings and determinations of that court.

County Recorder

The county recorder is the official manager of land records for the county. The recorder is responsible for recording, archiving, and retrieving all documents submitted by the public to be recorded, the most prominent being mortgages, deeds, and liens.

Supervisor of Assessments

The supervisor of assessments is the county appraiser. The supervisor of assessments is responsible for assessing the value of all real property within the jurisdiction for the purpose of real estate taxation.

States Attourney

The state’s attorney is the chief prosecuting officer of the county.

County Treasurer

The county treasurer serves as the county’s banker, responsible for the safekeeping and prudent investing of public funds.

Sheriff

Primary law enforcement officer