No
When there is no process for assisting and/or follow-up
Yes

Prepare for New Term. Begin ~6-8 weeks before term start.

Courses may or may not have the following maintenance steps completed:

-Link Validation
-UDOIT
-Extra assignment category
-Old announcements
-Out-of-date Syllabus
-Synced Syllabus with Canvas (assignments, course map, etc.)

Instructional Designer Actions

Course Instructor Actions

Program Director Actions

KEY

Potential Issues

Update Course
Maintenance Record

Use PowerBI Section Listing Report, then export to prepared Google Sheet^

Does the ID Team perform course prep for the program?

Import course
-Auto-adjust Dates
-Delete extra Assignment
-Run Link Checker
-Run UDOIT
-Delete old announcements
-check syllabus/Canvas grading scenario and course map

Email instructors, cc program director
with maintenance list

Encourage use of updated syllabus

Course runs with

-Broken Links
-No UDOIT fixes put in place
-Extra assignment category listed
-Old announcements listed
-Out-of-date syllabus
-Grading scenario different on syllabus than in Canvas
-Course map/assignments different on syllabus than Canvas

Fix content broken links, update syllabus, fix descrepency between Syllabus course map and Canvas