Property Management System (PMS)

1. Property Configuration (Custom Add-on)

Property Details

Area (sqft/m²)

Rent price & payment terms

Occupancy status

Utilities included (electricity, water, etc.)

Nearby amenities (schools, hospitals, malls, etc.)

Property Media

Upload multiple photos

Upload property videos

Geolocation Integration

Auto-fetch longitude & latitude

Map view for property location

Property Categorization

Residential (Flat, Apartment, Bungalow, Villa)

Commercial (Office, Retail, Warehouse)

Industrial (Factory, Manufacturing unit)

Sub-Property Management

Add floors, units, or rooms under a main property

Track separate rental agreements per sub-property

2. Tenancy Management (Custom Add-on)

Tenant Screening & Verification

Automated credit history check

Criminal background check

Rental history verification

Contract & Agreement Management

Create and store digital tenancy contracts

Automatic renewal/reminder notifications

Payment Receipts & Invoices

Generate receipts for rent payments

Store history of all transactions per tenant

Tenant Profile Management

Store tenant contact information

Document management (ID proof, previous agreements)

Move-In & Move-Out Tracking

Track lease start and end dates

Generate move-in/move-out inspection reports

5. Property Search & Recommendations (Custom Add-on)

Advanced Search Filters

Filter by property type, price range, size, location

Search by amenities (e.g., gym, pool, parking)

Automated Property Suggestions

AI-based recommendation system

Suggests similar properties if chosen one is unavailable

Interactive Map Search

View available properties on a map

Click-to-view details & book a visit

3. Rent Scheduling & Invoicing (Enhanced Odoo Accounting)

Rent Payment Management

Monthly, Quarterly, Yearly payment schedules

Auto-generated invoices for tenants

Payment Tracking

Track pending, paid, and overdue payments

Late Payment Alerts & Penalties

Automated late fee calculation

Send reminders to tenants for overdue payments

Multi-Currency & Taxation Support

Set different rent prices based on currency

Add applicable taxes (e.g., VAT, GST)

4. CRM & Lead Management (Enhanced Odoo CRM)

Lead Capture & Inquiry Management

Direct property applications via web portal

Automated lead assignment to property managers

Tenant-Owner Communication

Built-in chat system for property inquiries

Email/SMS notifications for updates

Follow-up & Lead Nurturing

Track lead status (Interested, Negotiating, Closed)

Schedule callbacks and follow-up reminders

Marketing Automation

Send property newsletters to potential tenants

Track engagement (email opens, clicks)

6. Maintenance Management (Enhanced Odoo Maintenance)

Maintenance Request System

Tenants can submit maintenance requests online

Categorize issues (Plumbing, Electrical, HVAC, etc.)

Task Assignment & Scheduling

Assign maintenance jobs to teams/technicians

Set priority levels (Urgent, Medium, Low)

Maintenance Cost Tracking

Generate invoices for repair costs

Track maintenance expenses for each property

Automated Preventive Maintenance

Schedule routine inspections (e.g., HVAC, electrical)

Reminders for upcoming maintenance tasks

7. Reporting & Analytics (Enhanced Odoo Reporting)

Financial Reports

Income & expenditure tracking

Profit & loss analysis per property

Tenancy Reports

Track contract expiry dates

Occupancy rate analysis

Maintenance Reports

Maintenance costs breakdown

Issue resolution time analysis

Custom Dashboards

Real-time property portfolio insights

Tenant payment status overview