GOOGLE DOCS - NOTES July 10th, 2023

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GOOGLE DOCS - NOTES July 10th, 2023

Explore

This feature is possibly the most useful out of all Google Doc features. It is found under the "tools" menu, and it is a research tool, most commonly used in academics.

If you need to copy anything directly from the page, you can also include a MLA, APA, or Chicago citation right on the document. These are auto-generated by Google Docs and can save a lot of time

Once you find something that is interesting or suits your needs, you can click on the link and it will direct you to a new tab where it shows you all the information from the page.

Once you click on it, a side bar will show up. It is a search engine (think Google!) that allows you to find some information while still being on the document

Voice Typing

Although voice typing is very useful for some individuals, others may find it very difficult to speak and think about what they are saying at the same time. However, this is not something that you have to use in Google Docs, but it is there if you need to refer to it at any point

Voice typing is a built-in dictation tool, which you can find under the tools menu

If you need to add punctuation, you just say the punctuation in full. So if you wanted an exclamation mark, you would just say "exclamation mark" after you finish speaking your sentence

You just click the microphone button that appears and then begin talking. Google Docs picks up what you say pretty well, so you don't have to worry too much about mistakes as long as you are speaking clearly

It is particularly useful when you are unable to type, for example: if you had a broken arm, broken fingers, or you are just not feeling it and don't want to type

Text Substitution

Text substitution is commonly used in 3 different ways, and they are all beneficial

Commonly used for misspelling the same word again and again. For example, if you always spell "the" as "teh" it will pick up on your writing habits and change it automatically

You can do this under Tools --> Preferences --> Substitutions. Some substitutions may already be installed as Google Docs default. You can remove or add substitutions at any time

You can also pick up on your own habits and manually input which words you want Google Docs to change for you when you misspell

Replaces a string of characters with a different one

Tables

To create a table, under "insert" --> table, you can choose how wide and how long you want the table to be

You can always change this afterword though, just right-click and add a column or a row

Formatting the tables is also very useful, for example: shading cells with colour, or modifying the border colours

This helps to give the viewers contrast when they are looking at your table

These are especially useful when you want to structure a large document with lots of information

Merging cells is especially useful because it creates a uniformed and structured look

You can use headings as well to jump to the section you need to access

Collaboration

Commenting/Suggesting

You can also make suggestions, and others who see this suggestion have to ability to accept, or deny the suggestion. They can also start up a conversation about it to see if it can be further modified

These suggestions are helpful especially when you are proofreading work for others, or when you are working in a large group setting

You can add comments to the documents so that other people who have access can see what you have to say

These comments can also be resolved once the discussion is finished, so that it doesn't cloud up the workspace as much

Sharing

Use the share menu, which is a blue button at the top right corner of the document

You can change permissions to see who can view, comment, or edit your work

Text Styles

With headings, you can update the style so that they match with every other heading of the same style

Apply different attributes to the text that you have written, although the format can be confusing at times, the styles Google Docs offer are very important

It helps with consistency in organization

Publishing documents makes these headings appear as a "Table of Contents"

This helps to navigate complex documents quickly

Titles, headings appear in the outline (it becomes tabbed information)

History

Parents can use this effectively when younger children make mistakes and require to restore what they have accidentally deleted

You can restore a previous version of your work

Under file --> version history, it shows work you did and when it was completed