по Joseph Liberman 7 лет назад
310
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Type in the meeting title
Begin by typing in the title of your meeting, e.g. 'Marketing planning meeting' or 'Project X review meeting'
Preparations
The success of any meeting is proportional to the amount of time spent in preparation, by all participants.
Add a preparation action
Add an action for the meeting preparations. Think about:
Meeting attendees
Who needs to be at this meeting? Everyone should be there for a purpose, and have a role to fill.
Add an attendee
Add an attendee and press Enter.
Add the role for Attendee
What role will Attendee have in the meeting? Think about:
Enter the meeting location
Enter the meeting location. Ensure that all participants know where it is, and have enough information and time to get there.
Enter the start and end times
If attendees are travelling, make sure you allow enough time for all the business of the meeting, and keep to the start and end times.
If you have already drafted the agenda, you should have an idea of how much time is necessary, plus some time for getting started and bringing it to a close.
Enter the meeting date
Enter the meeting date, making sure there is enough time for adequate preparation of materials and participants.
Follow-up actions
What follow-up actions will be needed after the meeting?
Add a follow-up action
Add an action to follow up after the meeting. Think about:
Who is responsible for 'Action'?
Enter the person responsible for this action.
Meeting agenda
When developing a meeting agenda, think about:
Add an agenda item
Add an agenda item, thinking about what preparation will be needed, and who is best placed to prepare it, present it or lead the discussion. Think about:
Enter the time allowed
How much time should be allowed for 'Agenda item'?
What are the meeting objectives?
Having clear objectives for a meeting is essential. The biggest reason for the widespread unpopularity of meetings is their lack of purpose.
At the end of the meeting, what should the participants be able to do?
Add an objective
Add an objective for the meeting. Typical objectives of business meetings include:
Try to be very specific with your objectives, so that everyone knows whether they have been achieved at the end of the meeting.
