Categories: All - reports - training - audits - billing

by Helen Philip 5 years ago

164

Collections

The document outlines a comprehensive procedure for managing various administrative and operational tasks within an organization. It begins with the preparation of collection files and the post-billing process, including the import and storage of invoices.

Collections

Collection File Preparation

Any Updates/Changes to Quality Procedures Manual

Structure Chart
GDPR

Process Flowchart

Processes

Overview

Method Stat

Internal Audits

Billing
Order Processing
Planning
Company/Quality 2
Company/Quality 1
Sales
Technical Support

Training

Directors
Helen

Ian

Tech / Back Room
Mitchell

Conor

Admin
Claire

Jules

Kayleigh

Lynn

Competency matrix

Reviewed & Updated

External Audit

Relevant files on flashdrive
Folder content checked
Scheduled for .

Master Document List

Additional Files/general updates
Locations checked/updated
Files reviewed

Non-conformance Reports

June July Aug
Mar Apr May
Dec Jan Feb
Sept Oct Nov
Completed & Reviewed

Purchasing

Main Supplier List reviewed/updated
Approved Suppliers Reviewed
Policy Reviewed

Master Risk Register

Reviewed/Updated

Filtering Data

Reviewed

Invoices Data

Edit Payment Method to match Paid/Cancelled/Other specific
Filter by date - Copy out Current & Billing Month match to their sheets
Collect & Prep SQL Report "Invoices for Sage Import"

CFP Data -Ad Hoc Invoices

Complete Current Month Ad Hoc Sheet
Complete Ad Hoc Bill Month Sheet
Check any Paids & highlight/mark up
Collect & Prep SQL Report (Ad Hoc by Current Month)
Collect & Prep SQL Report (Ad Hoc by Bill Month)

Prep CFP Summary Sheet

5
Any Credits or Adjustments
4
Any DD Rejects
3
CC Declines
2
DD Refer to Payer
1
Sage Invoices

Post Billing

Collect/Print Billing Management Summary Report
Import Affinity Invoices into Affinity Sales Ledger
Collect Affinity Invoices (FTP) & store on Server
New Collection File (if not already done)