by Felix D'Souza 1 year ago
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D - PLCM Administration
D.3 Department Admin * Accounts * HR
D.2 Insurance Management (End user) (C) * Motor * Marine related H&M and P&I * Insurance Claims support & follow up * In coordination with finance team
D.1 Subcontract Acquisition & Support Allocate, negotiate when needed major supply subcontractors for project needs, (Support Owner & end user: Commercial & contracts)
B - MPD - Marine & Plant Department (Asset Management)
B.2 - MPD, Yard & Workshops (Physically Operational)
B.2.4 Logistics management
B.2.4.4 General Logistics Support Central Logistical support to all Departments & Projects Central Stores Activity
B.2.4.3 Vessel Movement Management
B.2.4.2 Mobilization Land Equipment & Assets Security Passes ...(F)
B.2.4.1 Mobilization of Vessels Vessel Clearances (D)
B.2.3 Yard & Workshops B.2.3.1 Fabrication (H) B.2.3.2 PLC Workshop (H)
B.2.2 Land Equipment & Assets B.2.2.1 Inspection & Survey (H) B.2.2.2 Modification, Branding & Fabrication (H) B.2.2.3 Preventive & Breakdown Maintenance (H)
B.2.1 Vessels B.2.1.1 Inspection of vessels, On hire & Off hire surveys & Annual Surveys (G) B.2.1.2 Dry Docking, Modification & Fabrication Coordination (G) B.2.1.3 Vessel Vetting (G) B.2.1.4 Preventive & Breakdown Maintenance (G)
B.1 - Fleet & Asset Administration
Land Equipment (Equipment, Assets & Vehicles)
B.1.4 Commercial- Rental & Hire B.1.4.1 PLC Fleet - Internal & External Hire (F) B.1.4.2 Market Fleet - Internal & External Hire (F) B.1.4.3 Invoicing Control & Collection (F) B.1.4.4 Sale, Purchase & Mortgage of Assets (Mgmnt. Only) B.1.4.5 Security pases & Permits (A)
B.1.3 Administration Tasks: (Legally Operational) B.1.3.1 Plant Document Control (B) B.1.3.2 Registration & Renewals, Certification, RTA & Authorities (A) B.1.3.4 Insurance (C) B.1.3.5 Operators & Drivers Mgmnt (Allocation, Documentation, Allowances, HR Matters) (A)
Vessels
B.1.2 Commercial - Chartering B.1.2.1 PLC Fleet - Internal & External Charter - CPA's (D) B.1.2.2 Market Fleet - Internal & External Charter - CPA's (D) B.1.2.3 Invoicing Control & Collection (D) B.1.2.4 Sale, Purchase & Mortgage of Assets (Mgmnt. Only)
B.1.1 Administration Tasks: (Legally Operational) B.1.1.1 Surveys & Inspections Coordination (A) B.1.1.2 Vessels Document Control (B) B.1.1.3 Registration, Renewals, Class, Certification, Nav. License, Vetting, FTA & Authorities (A) B.1.1.4 Insurance (C) B.1.1.5 Crew management (Allocation, Documentation, Allowances, HR Matters) (A) B.1.1.6 Agency Appointment & Coordination (A)
A - Procurement & Central Stores
A.2 Central Stores Management * Yard Area Management - Superivsion * Central Stores Inventories * Receipt, Storage, Control & Delivery to sites * Logistics from Central Stores * Scrap Decisions (Central Stores coordinator, Store keepers)
A.1 Company & Project Procurement / purchasing (Support All Departments) * All Materials & Equipment Purchase * Plant & Equipment Rentals * Technical Services, fabrication & Maintenance * Manpower Hireup to LPO - end user to handle further * Camps & Welfare Hires * Local Purchase Orders (end user: Commercial ) (Procurement / Purchase / Driver)
Finance
D. Project Accountants (Criteria to Appoint: For project that are, Overseas, Remote, duration, complexity, transactions numbers, taxation,...) - Handling all accounts activities related to the assigned project - Project cost reconciliation - Accounts Receivable for the project - Accounts Payable for the project - Bank reconciliation for the project (incase the project has a separate account)
B. Senior Accountant - Monthly Closing - Project Cost Reconciliation - Oversees Petty Cash (Treasury) - Accounts Receivables - Accounts Reconciliation - External Audit - VAT & Taxation - Oversees work of other accountants
E. Interns (Option to get under this department) - Assist in data entry - Assist in filing - Assist in other basic accounting task
C. Staff /Accountant / Clerks - Data Entry - Accounts Payable - Handles Petty Cash - Bank reconciliation - Maintaining files
A - Department Head: - Manage Financial Accounting Tasks (Reports / Budgets / Cash-flow / Funds) - Manage Banks and bank relation - Manage Investments (Internal / External) - Oversees the day to day accounting activities and the department - Assets & Inventory - Insurance management (Option to hire an insurance specialist- Support) - External Audit - VAT & Taxation
A.1 Insurance (Negotiate with Provider & Support end user) * Medical & Life Insurance (end user: HR) * Properties, Office, warehouse, land ,leases (end User: Admin) * Motor, Plant & Machinery (end user: PLCM) * Marine related Marine Hull, P&I (end user: PLCM) * Project Related, CAR & others (end user: Commercial) * Workmen Compensation & Employee Liability (end user: Commercial) * Insurance Claims follow up (Support end user in Coordination with Under writers)
Administration
C. Document & IT Management
Company Sensitive Documents Management & Archive
Head office & Sites IT * Server Controls & Authorized Access * Hardware and Software Asset Control * Troubleshooting & Support to projects * ERP Access Administration * Digital Backup & Archiving * E Mails * Dropbox & Cloud Backup * Biometric Access & Control
B - Administration & Welfare Management
3. Government & Authorities (Owner) * Company Commercial Licensing issuance & renewal * Chamber of Commerce Registrations * Contractor Classification * Engineers Certification * International Branches Legal matters (Contracts) * Company Government relation * Permits & NOC's General not site related * CICPA
B.2 Administrative * Lease Management, offices, warehouses, Lands, Camps * HO Assets & Consumables / HospitalityManagement * Health Campaigns and Events * Fleet Management, rentals & Ownership * Telephones & Providers Management * Leased property Maintenance
B.1 Staff related Welfare Management * Camps & Accommodation * Food & Catering * Transportation & Drivers * Staff Relations
A - Human Capital Management - HR
A.2 Government & Authorities * Company New Visa Quota * Visa / Labour card / EID processing & Issuance * Exiting Staff Handling * WPS Compliance * Labour Law Compliance
A.1 HR Management * Talent Acquisition / Recruitment / Onboarding * Payroll, Leave & EOS Management * Grievances Handling * Update and Maintain Master Employee File * Labour Law Compliance * Nationalization Compliance * Medical Insurance (End User, Owner: Finance)
D - Company Contractual & Legal Matters
Legal Support • Police related issues • Court related issues • Labour related issues • New legislation issues • Legal writing
Corporate Legal Counsel • Legal Advice • Appointment of third Parties • Entity/ Branch establishment Legal Disputes • Notification till Judgment • Liaise with third parties • Corporate defense • Corporate demands
Business Contracts Discuss, Draft, Review, Archive & Negotiate * NDA, NCNDA, MOU, PO, consultancy, Assignment, Novation * Joint Venture, Consortium, settlements, Pre-bid, Subcontract
C - Contracts
C.3 Close out / post operation (Collection) (Continue till final project close out) * Claims & Variations close out (Support, Owner: Commercial) * Subcontract management (Support, Owner: Commercial) * Close out client relation (Owner, Support: Commercial) *Collection & Payment Management - Critical * Arbitration, disputed close out
C.2 Execution * Sub-contractors (prepare agreement, track & negotiate) * Contractual correspondence (Validate & Review) * Variations & Claims (Identify, support recommend Contractual entitlement & submission) * Variation Tracker ( Follow up) * Risk management inputs * Legal notices, client, sub-contractor, supplier, internal * Contract Administration (correspondences, notifications, reports, meetings)
C.1 Proposals / Tendering / Estimation * Tender Review & Pre-bid Contractual clarification * Report & Follow up Financial Requirements (Bonds & Insurances, Finance Agreement) * Contract negotiation & Finalization & Post Tender Clarifications * Joint Ventures & Consortium (Owner) * Review & finalize LOI or LOA
B - Project Control
B.3 Close out / post operation (TOC) (Exit @ a defined period post execution completion) * Project Cost close out (define balance to general) *Tally with finance * Project performance report - interim * Claims & Variations close out support
B.2 Execution * Cost control & Reporting (CTD, CTC) * Planning & Reporting * Delay analysis * Change management internal & External * Variations (identify, report to commercial) * Budget updates (Initiate, propose, implement?) * Risk management * Prolongation Claims (identify, build up, prepare, substantiate & update) * Commercial claims (identify, build up) * Productivity Analysis
B.3.1 Cost Elements * Cost occurrence (Site/ Procurement/ Accounts/ Management) * Cost Capturing * Cost logging * Cost analysis & Reporting
B.1 Proposals / Tendering / Estimation * Project Budget & Cash flow (End user, Owner: Commercial) * Up load project to ERP?? (End User, Owner: Commercial) * Tender Program
A - Commercial
A.3 Close out / post operation (DLC) (Continue till final project close out) * Claims & Variations close out * Subcontract management * Final account valuation * Maintenance period acting Company Rep. * Final Project performance report * Insurance & Bonds Close out(Owner: Finance) * Close out client relation (Owner: Contracts) * Handover project close out file to Management
A.2 Execution *Sub-contract management (Support: Contracts) * Payment Tracking (IPA, IPC) * Insurance & Bonds Tracking (Owner: Finance) * Tracking & manage Project Cash flow (Owner, Support: Finance) * Variations (identify, build up, prepare, submit, track & negotiate) * Variation Tracker ( Create, Update) * Budget update (review, approval, implement, update) * Prolongation Claims (support, review, Submit & negotiate) * Commercial claims (prepare, submit track & negotiate)
A.1 Proposals / Tendering / Estimation *Pre-bid commercial clarifications (Owner) * Project Budget & Cash flow & Upload to ERP (Owner) * Project Finance & Insurance requirements (End User, Owner: Finance)
C - Survey Department
C.1 - Support all company projects 1.Control, upgrade & Update all survey assets (Owner PLCM) 2. Control, upgrade & update all Survey softwares 3. Manage all survey personnel in company 4. Distribute and coordinate survey works to all proejcts
B. QHSE - Operations Project Quality Control Project HSE Control
B.1 - Supported by Governance Department 1. Project Quality Control 2. Project HSE Control 3. Quality Management (Q-plans, ITPS, Field Quality Control, Handover Documentation)) 4. Health & Safety Management 5. Environment Management including NOC and Permits for Construction 6. Project Handover & Close Out Documentation 7. Customer Complaints, Feedback and Analysis
A - Project Execution
A.3 - Project Administration * Procurement * Site store * Staff Welfare * Project Accounts
A.2 - Construction Team * Site Management * Progress * Suppliers Coordination * Logistics
A.1 - Project Management Scope * Project Overview, Client, staff & suppliers relations * Technical Management * Contract, Commercial & Project Controls Administration * Document Control * Subcontract - (Identify, requirements, clear scope, technical details, commercial limitations, recommended companies) dispatch to Owner * Construction NOC's
C - To Build & Grow
3. Innovation & Excellence * Automation & Technology Advances * Digital Transformation * Implement new Best Practice initaitives (i.e Lean Construction / Six Sigma) * New markets i.e. Renewable Energy * ERP Management
2. BUSINESS ANALYTICS & STRATEGY * Data systems and analytics * Project analytics * Business analytics * Business strategy and growth plans * Networking * Key drivers of performance and identify areas of improvment
1. Media & Marketing (Internal & External ) * Sustain Company Culture * Marketing Material / Website Updates / Social Media * Advertisement & Promotions * Branding / Image / External Marketing * Event Management * Internal Media works * Completion Certificates & Reference Letters * Internship Management
B - To Acquire a Project!
3 - Execution * Subcontractor Nomination & Award (Owner, Support Contract)
2- Proposals & Estimation Department (Post Award) * Present project to company departments * Contract close out & Post Tender Clarifications (Owner: Contracts) * Commercial, project Budget & Cash flow (Owner: Commercial) * Project Finance & Insurance requirements (Owner: Finance) * Project Pre-construction Action Plan * Handover project file to operations department
1 - Proposals & Estimation Department (Pre-award) * Prepare, Estimate, Submit & negotiate Techno-commercial Tenders. * Tender review multiple department (contracts, commercial, QHSE) * Risk register * Design & engineering Pre-bid * Lead Tender Committee * Tender List & updated Work Load report - The Business plan
A - To Get an Inquiry!
3. Sustaining Client Base * Client Relations * Customer Feedback * Client satisfaction & Recommendation Letters * Market Research Scouting & Analysis * Joint Ventures & Consortium (End user, Owner: Contracts)
2. Pre-qualification & Registration (Create & Update) * PLC PreQuals Dossiers * Registrations & Renewals, E Portals and Authorities * PLC Company & Project Profile * Project Executive Summary * Tender & Project specific PreQuals
1. Determining Licensing & Contractor Classification requirements - (End user, Owner: Administration) * Company Commercial Licensing issuance & renewal * Chamber of Commerce Registrations * Contractor Classifications * Engineer Certifications
