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Service and Suppliers

Furniture and hardware

KOGAN

Finish onboarding

Chase for responce

Vending Machines

Soft drinks

Cancel existing Hay Street machine and arrange pickup

Advise vendor to bring machine back

New coffee machines

Advise of date to transfer machine

Investigate contract options

Arrange onsite inspection for suitable number of machines

Investigate requirements for additional

Building Services Suppliers

Cleaners

Office Supplies

Wellbeing suppliers

Plants and green things

Monthly massage

Select vendors to supply office essentials

Neighbourhoods

2C

2B

2A

1C

1B

1A

Arrange planning session

Confirm HR numbers for June / July

Planning Session template

Branding

External Branding

Re-brand car park spaces

Vendor to rebrand Hay Street

Council approval

Landlord approval

Sign off on exterior branding

Internal Branding

Add directory signage for reception

Determine extra requirements to add flair to the office

Compare budgeted allowances with quotes

Review quiet room requirements

Review shared office requirements

Review meeting rooms requirements

Safety & Security

First Aid

Allocate defibrillator units

Review first aid supplies for each level

Review first aider requirements

Flexible work arrangements

Extra training

Fire Safety

Arrange 3rd party to survey fire safety compliance

Review fire warden requirements

Review existing staff to see extras

Onsite fire training beg month

Workplace Assessment

Ergonomic & Space Reqs

Induction Module

Load into Rapid Induct

Update existing module

Get existing RI Hay Street module

ID Card System

Generate cards

Formalise template

Setup system

Communications

Survey

HR to send out survey

Question Set

Is there any other feedback you would like to share that would help planning for future office re-developments?

Free Text

Overall, how satisfied are you with the new Metso:Outotec office concept?

Scale 1(Not very well) to 5(very well)

How much does the re-developed office influence your decision to work remotely?

Scale 1(Not at all) to 5(very much)

If you do not work from the office full time, which days do you usually work from the office

a. Monday b. Tuesday c. Wednesday d. Thursday e. Friday

How many days each week do you usually work from the office?

a. Less than one day a week b. 1 day c. 2 days d. 3 days e. 4 days f. I work from the office full time

Did your office equipment get delivered safely to your new location?

Did you have the necessary supplies to move your personal belongings?

Y/N

In your opinion what was the level of communication?

More than you needed

About right

Less than what you expected

Please confirm which location you were based at before the office consolidation.

Started after the consolidation

Skip to END

Other Office

Which one? (Free Text)

Former Outotec Office

Former Metso Office

Stakeholder group

July stakeholder update

June stakeholder update

Local Town Hall

August site tour

July local town hall

June local town hall

Teams

Weekly post

Return to Work

Daily site tour

Organise BBQ or similar

Advise vendors to start services

Induct each staff member

Create welcome pack

Advise agents to re-start

Stationary

Coffee

Milk

Fruit

Building

Pool Cars

Allocate parking bays to pool cars

Setup resource calendars for pool cars

Decision on what cars to keep

Bicycles

Confirm number of racks sufficient

Confirm end of trip sufficient

Parking

Allocate employees to parking

Generate parking policy

Setup parking system

Generate options list for parking

Furniture

Collaboration Area Requirements

Hub 02

Hub 01

TV

MS Dongle

Mount

End of Trip Facilities

Review locker requirements

Review current suitability

Meeting Rooms

Meeting Room Requirements

Can we re-use the existing TV's

Which meeting room furniture

Task Chair requirements

Special Chair requirements

2 x Reception

Level 2

2 x Phone Booths

12 x Quiet Workstation

69 x Workstation

20 x Office Hot Seat

60 x Office Standard

Level 1

5 x Phone Booths

3 x Quiet Workstation

131 x Workstation

15 x Office Hot Seat

38 x Office Standard

Quote - Repair of KP task chairs

Monitor mounts

Decision on hot desks and hot seats

Count existing fitted

Transfer of furniture from KP to HS

Pedestal Units

115 x Level 2

147 x Level 1

Quote - Furniture removal

Lockers

Bookcases

Meeting room furniture

Pedestals

Chairs

Finalise furniture to be transferred

Balcony

Reception

Obtain shop drawings

Confirm requirements