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SMB Management Systems that should be subject to Quality Management & Audit. Site Manager/IPL and PM are sample comments from the construction team respondents.

Information Management Systems

IFS

Timesheets

Parent Company

Agency

P6 Planning

Parent Company Intranet

Email

ARM

PIM

CEMAR

Open Access

Autodesk

Symbiosys

Project Wise

TWEXNET

Enviromental Waste Transfer Notes (Skanska UK)

Site Files data loaded on to Active SHE

Environmental Report / Environmental Audit / active SHE

Yes

subcontractor Aproach Document

Construction & Commissioning ITPs (Site and Commissioning Teams)

MWH ITP in place But uncontrolled and not stored in a central location

No Guidence in place

NO Process in place for the Compilation and Acceptance of ITPs

Site Manager 2

Note

New Starters Not Getting Adequate Training in SMB Process and Procedures

Active SHE / BIM 360 / Twexnet/ Symbiosis

Forms Need to looked at against GBMs Form and take the best from both Systems, and Stream Line Forms and Communicate any Changes to forms, Updates need to be Sent to people and changed every quarter if needed, Emergency revision as Required.

Need Additional Training, on Guidance and showing people were its located on Open Access, need to show people what the procedures mean and how they work and then reference open access, (REALLY IMPORTANT FOR NEW STARTS )

No Process in Place, Using Own Experience to do day to job . And no training in the process, Roles and responsibilities should be defined and Training in what is expected, need a well defined archiving Procedure, with what we need keep at the end of the project, Safety Department Leading them self's new safety initiatives need to be reviewed to suit SMB Procedures before being rolled out

Site Manager 1

Send to Doc Control and Add to Twexnet

There are a lot of Check lists but there Very Generic and no suited for all sites

Guidance forms on Active SHE

Chris Lee Has Made a Site managers Check list to Carry out his Roles and Responsibility's as nothing is Documented, When Setting up a Site Chris Uses own Experience and using site set up checklist. NO Site Hand Over Procedure to site manager, Somebody to issue out changes to any rules or Regulations that have changed So we are not operating out SMB rules. Drawing Register to be More Visible to SMB Site Teams

PM 1

Twexnet / Symbiosis / Rag

Yes Training needed on the use of forms and workshops.

Yes guidance notes need to be improved, Training workshops needed Training with project teams.

No, people have followed what they have done before and good customer practice, Processes not Clearly defined. Documentation and Communication not disseminated.

Financial

Symbiosis / IFS

No Forms used

yes on symbiosis

IPL2

Yes forms keep changing a lot of Duplication of information

Yes not streamlined and documentation communication, if the process has changed no formal communication down to the project teams

Yes Not Streamlined and Has Not Been Adequately Disseminated, No Comprehensive Formal Instruction on the Use of Comprehensive Business processes

IPL3

Yes Forms on Twexnet

Yes Process in Place - Navigator

Archiving

IPL4

YES forms keep changing a lot of Duplication of information, need to be kept up to date and simpler and easier to use

YES Documentation Keeps Changing and Being Re Revised no Clear Communication

Yes Subject to change (Process has changed in the last 5 years) No Formal Process

Estimating

Symbiosis / Twexnet

Yes Magic 6

Yes Level 4

Yes Pre Construction Gov Process

Procurement

IFS / Symbiosis / Twexnet

Yes Forms in place but not stored on Twexnet

Yes giudence Notes Avalible but not Stored on Navigator

Yes Process in place

H&S

Active She / Open Access / Twexnet

Yes on Active She / Open Access

Yes Guidence on Active She / Open Access

Yes Process in Place Using Active She / Open Access

IPL5

Twexnet / Symbiosis/ARM/Cemar/PIM

Yes But To bulky and a lot of information in the works order

Yes But not used at this level

Yes But only used for Gateways and to ensure right governance

Design

Project Wise/ Twexnet/ Stantec Global Share Point/ Symbiosis

Yes Located on Twexnet

Presentations and Navigator / Power point presentation

Eight2O Navigator No Official Process

Defects Pre and Post TOC

BIM 360 Field

No

Commercial

Location

ARM/Cemar/ Twexnet/Symbiosis/IFS

Forms

Ian mason was working with Nick to populate Commercial Handbook

Guidance

Yes Guidence in place

Processes

Yes SMB Level / Eight2O Level