Folder Structure

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E Tribus folder structure

SHEQ

Security

Site

GDPR

Employee/Director/Consultant Form

Policy

Corporate responsibility

Diversity

Environment

Standards (ISO)

H&S

Environmental

Quality

Health and Safety

CDM

Supporting Documents

08 Stress policy

07 Driving policy

06 Contractor risk assessments and method statements

05 Equipment operational procedures

Hand tools and mobile plant

Static Plant

Vehicles

03 Health and safety learnings

02 factory procedures

SOPs

01 Regulation and activity procedures

COSH

Health and safety management system

10 Management review and improvement

09 Internal inspections and audits

08 Emergency arrangements

07 Incident reporting and investigation

06 Management of change

05 Hazard identification and risk assessment

04 Health and safety communications

Board information

Toolbox talks

02 Training and competence

Details needed from individuals

03 Selection and control of contractors

01 health and safety policy

001F Organisational context

001E Safety Performance Indicators

These need reviewing for the size and structure of the organisation

001D Organogram

Group organogram and individuals required (Employee equivalent as well as employee)

001C Legal Register

001B External HS contractors

001A Manual

001 Health and safety policy

Internal

Production Meetings

E_Tribus F

Financial

Transfer pricing

Product

Human assets

Timing agreed

Methods agreed

VAT Returns

Bank

Historical

Access

Accounts

20XX

Financial forecasts

C Suite requirements

Board requirements

Accounts procedures

Audit requirements

Papers and reference

IP

Subtopic

Knowhow

Patents

IP transfer up the chain (all IP Via Group)

Strategy meeting

Disaster recovery documents (Robustness statements)

General business principles

Get from group

Anti modern slavery statement

Social Performance statement

Statement of Ethics and Code of Practice

Shared customer folders policy

Facilitation of tax evasion policy

Anticorruption bribery policy

Sustainable procurement policy

Code of Conduct

Housing

Manufacturing

Project

Statement on Risk Management

Reserved matters

Reserved matters to CSuite

Standard reserved matters

Copies of Passport (ID)

Exec Structure

Other Directorships and Interests

Comms and Marketing

Shows

Marketing Material

Marketing strategies

Marketing Plan

Time sheets

Customers

HR

Employee Contracts

Co. General

Facilities

Leases

Holiday booking

Log

Procedure

Administration

Employee personal vehicle information

Drivers licence check

Employee Handbook

Modified UK?

Expenses Procedure

Group

Operations procedures

C

B

A

Awards

General terms and conditions

Company Headers

BOARD

Risk

Risk Register

Site Specific

General

Meetings & Governance

Internal meetings

Sites meeting

Meetings

Standard agenda

Organogram

Operating Structure

RASCI

R - Responsible - who is responsible for carrying out the entrusted task?

A - Accountable (also Approver) - who is responsible for the whole task and who is responsible for what has been done?

S - Support - who provides support during the implementation of the activity / process / service?

C - Consulted - who can provide valuable advice or consultation for the task?

I - Informed - who should be informed about the task progress or the decisions in the task?

Board meeting minutes

Business Plans

E-Tribus L

E-Tribus Manufacturing

E-Tribus Homes

Legals

Agency agreements

Customer Contracts

xxxxxx

Standard ts and Cs

Supplier contracts

Parts

Services

Loan agreements

Employee contracts

Insurance

Combined

PI

E-Tribus Group Ltd

Articles-Incorporation

CAP

NDAs

Supplier NDAs