Finance
Manual
Staff Payroll
Cash Management
Cashflow Forecasts
Bank Reconciliations
Financial Management
Reserves Management
Policy
POTS Management
End of Year POTS process
End of Month POTS PRocess
Levies
Transfers
Quarterly POTS PPA
Set up New POT
Understand POTS
Overview of PPA
Month End Management Accounts
Month End Close
Update POWER BI Model
Month End Expenses Process
Month End Revenue Process
Budgeting & Budgetary Control
Quarterly Reforecast
Report monthly Actual vs Budget
Monthly Expense Reporting
Monthly Income Reporting
Set Annual Budget
Process / Frequency
Master Data
Fixed Assets
Intangible Assets
Annual Stocktake
EOM
Reconcile sub ledger
Register/Deregister
Depreciation
Sale
Purchase
Tax Compliance
GST
Reporting
No content
Charities Comission Requirements
Overview of Key Risks/Internal Controls
Payroll
Operational Expenditure
Major Risks & Mitigating Controls
Design
POTS = Managemet & Control of Designated Funds
Cost Centres = Budgetary Control
Systems
What they each do
Picture with Links
Financial Management Purpose
Tearfund Purpose
Whanau
Onboarding
Volunteers
Staff
FOREX
Disaster Response
Go to Appeal
Decide Tearfund Disaster Response
Spend
Operational Spend
Petty Cash
Travel
Staff Reimbursements
Reimbursements from Staff
Reimbursements to Staff
Consumable Ordering
Staff Credit Cards
Code & Approve
Incur cost
set up new
Supplier Payments
Supplier Bills
Procurement of Goods & Services
Grant Payments
Remit Payment
Authorise Grant Payment
Procurement Policy
Kraljic model
Strategic Items
- External support - XP
- Contractors? e.g. Robin,
Leverage Items
- Travel Costs
- Mailhouse - collaterall printing and postage
Non-Critical
When do we need to have a supply agreement in place?
Sustainability - factors to consider in selection
When do we need to get quotes?
simply from the supplier we use
From more than one supplier
Tearfund people respnsible for a relationship
Preferred Suppliers
When should tenders be used?
Value for Money
OPS TASKS
Child Letters
Comm Kits Exceptions
Is this best part of B2S and S2B or it's own section?
Christmas Cards
Birthday Card Processes copied to use as a base
Birthday Letters DONE
S2B Letters
B2S Letters
Major Donor forecast matching TO DO
Print and Send Acknowledgements TO DO
Print Welcome Packs TO DO
Operations Tasks TO START
GNA
Undeliverable Emails TO DO
Undeliverable Letters
Fulfillment of Gift for Life DONE
Mailroom Processing
Check HOT TO process DD form is in the mailroom documentation
Hunt down HOT TO doco - save in centralised area and link in promapp
Get Mailroom policy from Mikayla - save and link
Get Deborah to review
DD Forms Received
Process Donation Batches
Donation Batches
Base Processing
Income
1c. Other Income
No processes yet
Courier/Postage Recovery
Tickets
Physical Goods e.g. cookbook
1a. Private Income
Monitoring & Fixes i.e. Controls
Refunds i.e. Controls
Child Gifts
Web
Web Donations
Web Sponsorships
Automatic Payments
Retrigger of Cape File
Daily Reconciliation
Overview
DD and CC pulls
Regular Giving
One off
1b. Goverment Income
Goverment Grant income
Month End Adjustment (income in advance)
Invoice MFED
Government Grant approval (applying and getting to a signed agreement = PROGRAMMES)
