Licencing a instructional eResource or digital tool

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Licencing

Resource Assessment

Determine if the local school is able to administer the resource?

Locally administrator of resource identified

Account deletion and data deletion

Access Point and no need for single sign on

Account Creation

Intentionally select the resource using TDSB selection criteria. Prioritize resources already in use in TDSB schools.

Privacy and Security Review

Purchase and Implementation

School Administrator ensures notification is sent to parents regarding the use of the resource and any sharing of personal information.

Local Resource Administer sets up account, ensures privacy and security recomendations are followed, and engages in ongoing management including data deletion when resource is no longer needed and account closure.

Once all documentation is complete (Quote and Privacy and Security) contact TDSB Purchasing to complete order.

Complete and Review Privacy and Security Process.

If privacy and security process has not been completed, reconsider use of resource timelines. This may take several months and require liasing with the vendor. Submit privacy and security review request through Service Now.

If a privacy and security review has already been completed, review the recomendations and ensure you can follow them. Ensure local resource administrator is aware of recomendations.

Purchase Planning

Determine the best pricing and purchase process.

Seek a quote from the vendor.

Contact TDSB purchasing to see if the board has an existing relationship with the vendor. Ask about pricing and privacy and security processes.

Technical Implementation Assessment & Plan

Licencing a instructional eResource or digital tool