PLC Proposed FACTraction - EOS Rev. 02 FD

Honelako gehiago

Hofstede's Dimensions (Canada)

by Fatima Rajput

IM/KM Plan

by Lori Saulibio

MS302 - 303 Section 2: Active Directory

by James Herbert

Service Desk

by wh tang

PLC Proposed Funciotnal Accountability Chart Traction - EOS Rev. 02

Color Coding

Group 5 - Advisory

Group 4 - Support Services

Group 3 - Admin & Finance

Group 2 - Operation

Group 1 - BD

Key Positions Tier 3

Key Positions Tier 2

Key Positions Tier 1

The Visionary ? 1. Create Company Vision & Culture 2. Innovation & Excellence 3. High Level Networking and Relationships2. 4. Joint Ventures & Consortiums 5. Creative / Problem Solving

PLC Marine (Support Services) Accountable

D - Project Operational Support

Department can take over Middle size projects into its profit center and support company

C - Yard & Workshop

Management and provide services internal & External 1. Workshop 2. Maintenance 3. Fabrication  4. Rock Stockpiles / Logistics 5. Jetty Maintenance

B - MPD - Plant & Machinery

Logistics Support Support Head office & Projects with All logistical support required

Hire & Rental  1. Chartering PLC Fleet internal & External Hire 2. Rental of PLC Fleet internal & External Hire 3. Supply Operations & Company with Required cars Fleet, plant & Equipment on External Hire rates inclusive of Management & Maintenance with Markup

Maintenance & Management 1. Asset Management 2. Preventive Maintenance 3. Breakdown Maintenance 4. Registrations / Licensing and Insurance 5. Scrap Decisions 6. Class, Registration & FTA 7. PLC Fleet of cars

A - Procurement & Central Stores

3. Central Stores Management * Central Stores Inventories * Receipt, Storage, Control & Delivery to sites * Logistics from Central Stores

2. Subcontract Acquisition & Support Allocate, negotiate required major supply subcontractors for project needs, (In Coordination with Operations & Project Control)

1. Company & Project Procurement * All Materials & Equipment Purchase * Plant & Equipment Rentals * Technical Services, fabrication & Maintenance * Manpower Hire  * Camps & Welfare Hires * Local Purchase Orders(In Coordination with Project Control Department)

The Integrator ? 1. Create the Business Plan ACHIEVE 2. Proft and Losses 3. Resource Utilization and Coordination 4. Special Projects 5. Create Value to Shareholders

III - Finance & Administration Support Acquisitions & Successful Project Delivery Manage, sustain & support, PLC daily support services to achieve excellence & success

Administration - KPI - Scope

C. IT Management

Reporting to Office Manager 1. Server Controls & Authorized Access 2. Hardware and Software Asset Control 3. Troubleshooting & Support to projects 4. ERP Access Administration 5. Digital Backup & Archiving 6. E Mails 7. Dropbox & Cloud Backup 8. Biometric Access & Control

B - Administration & Welfare Management

Company Sensitive Documents Management & Archive

3. Government & Authorities Coordination * Company Licenses, new & Renewal * Classification Renewals * Engineers Licensing * Company Government relation * Permits & NOC's

2. Administrative  * Lease Management, offices, warehouses, Lands, Camps * HO Assets & Consumables / HospitalityManagement * Health Campaigns and Events * Fleet Management, rentals & Ownership * Telephones & Providers Management * Leased property Maintenance

1. Staff related Welfare Management * Camps & Accommodation * Food & Catering * Transportation & Drivers * Staff Relations * Medical Insurance tracking

A - Human Capital Management

2. Government & Authorities Coordination 2.1. Company New Visa Quota 2.2. Visa / Labour card / EID processing & Issuance 2.3. Exiting Staff Handling 2.4. WPS Control 2.5. Labour Law Compliance

1. HR Management 1.1. Talent Acquisition / Recruitment / Onboarding 1.2. Payroll, Leave & EOS Management 1.3. Grievances Handling 1.4. Update and Maintain Master Employee File 1.5. Labour Law Compliance 1.6. Nationalization Management 1.7 Medical Insurance (Coordinate with Finance)

Finance - KPI - Scope

IT & ERP

C. Insurance 1. Medical & Life Insurance 2. Properties, Office, warehouse, land ,leases 3. CAR Insurance 4. Motor 5. Project Related, Car & others 6. Workmen Compensation & Employee Liability 7. Marine related H&M and P&I 8. Insurance Claims follow up

B. Accounts Management 1. Accounts Receivables & Collection 2. Account Payables 3. Taxation and Audits 4. Petty Cash Managemen

A. Finance Management  1. Credit Facilities 2. Cash Flow Management 3. Budgetting 4. Assets & Inventories 5. Bonding 6. Bank relations 7. Investments & CAPEX 8. Audit

Contracts / Commercial & Project control Support Acquisitions & Successful Project Delivery Comercialy

Commercial

Contract

II - Operations - Project Delivery Team Deliver The Business / Projects Manage Projects up to PLC HSE, Code of Conduct & Culture standards, to be delivered within the allocated time & Budget & to client satisfaction

D. Project Administration * Procurement * Site store * Staff Welfare * Project Accounts

C. QHSE * Project Quality Control * Project HSE Control

B. Construction Team * Site Management * Progress * Suppliers Coordination * Logistics

A. Project Management Scope * Project Overview, Client, staff & suppliers relations * Technical Management * Contract, Commercial & Project Controls Administration * Document Control

I - Business development & Strategy Get The Business Develop & Sustain PLC to be, qualified technically, financially and legally Submit Proposals and Acquire Jobs

KPI - Scope

C - To Support successful project delivery & Sustain, develop & Improve Status Quo!

6. Innovation & Excellence

5. Media & Marketing * Sustain Company Culture * Marketing Material / Website Updates * Advertisement & Promotions * Branding / Image / External Marketing * Event Management * Internal Media works * Social Media * Completion Certificates & Reference Letters

4. Digital Transformation * ERP  * Data Systems

3- Contract & Commercial - Post Award * Contractual Correspondence * Contract Administration * Subcontract Agreements * Legal Matters * Contractual review of Chang management

2. Projects Document Control Department

1. Project Control Department * Planning & Scheduling * Project Budget & Cash Flow tracking * Project Cost Control * Billing & Invoicing Tracking & collection * Change Management * Reporting * Risk Management * Post Award Control of Rates & Productivity * Commercial Close out

B - To Acquire a Project!

3- Contract & Commercial - Pre Bid * Contract Review & Pre Tender Clarification * Post Tender Clarifications * Commercial, project Budget & Cash flow

2 - Design & Engineering In Coordination with Design partners & eventually In House * Creative proposals for value engineering to win projects * Methodology, planning * Shop Drawings & As Built Drawings

1 - Proposals & Estimation Department * Allocate & Create Opportunities * Prepare, Estimate, Submit & Negotiate - Tenders & Proposals * Lead Tender Committee * Tender List & updated Work Load report

A - To Get an Inquiry!

3. Business Development & Strategy * Market Scouting & Analysis * Networking & creating new opportunities * Joint Ventures & Consortium * Sustaining client (Current, Past & Future) relations

2. Pre-qualification & Registration (Create & Update) * PLC P.Q. Dossiers * Registrations & Renewals, E Portals and Authorities * PLC Company & Project Profile * Project Executive Summary * Tender & Project specific P.Q.

1. Licensing & Contractor Calssifcation (In Coordination with HR & Admin Department) * Company Commercial Licensing issuance & renewal * Chamber of Commerce Registrations * Contractor Classifications * Engineer Certifications

Corporate Governance Support & Advisory Role

Develop, Train, Audit & Sustain 1. Company Systems, Processes & Policies 2. IMS Documentation & Certification / Audits / Training 3. A pool of Internal Auditors Where do the Department staff report to?? Administratively to the local department head; functionally to top management

External Consultants & Advisors * Financial Auditors - Deloitte & Touche * Tax Consultant - AKA * Legal Counsel - Abdul Kareem Estettieh