Kategoriak: All - response - registration - community

arabera Øyvind Hellesnes 7 years ago

219

TPT process v3

The process involves multiple phases to manage an event's guest communication and logistics. Initially, a pre-invitation phase focuses on creating campaign responses, updating contacts, and categorizing potential guests by rank.

TPT process v3

Result

Action

TPT

3. Invitation phase

BD relevant invites from contact owner
Different invites: - with or without spouse, - with or without assistants
AB invites
Local hosts invites
Partner invites
Rank 1's invited - date is key
No response

Arena team

Call

Resend mail

Owner

Subtopic
Tentative

Follow-up

Accepted

2. Save the dates

1. Pre-invitation phase

Creating campaign responses
Marking up contacts for invitation by using ranks
Other ranks
Rank 2 to be invited as responses from rank 1's comes in
Rank 1 to be invited in the first tranche
Adding and removing contacts from TPT Community
Returning guests
Core community

7. Post TPT phase

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Thank you notes

6. Delivery phase

Welcome desk list
Seating plan ?
Hotel list
Guest list

5. Registration phase

Chairman / Directors notes
Break-outs
Bio + photo requests
Welcome letter to guest - 1 week prior
To TPT app
Links to Leadership Vanguard
Basis for one-to-on communication with guests
To TPT programme
Guest movement mail sent - primarily to assistant
Registration mail sent to accepted with code for the registration site - primarily to assistant

4. Invitation response handling

Campaign response opened on average 29
Average mails to guests are 40, at most 135
Record in shared folder (Outlook)
Update CRM